When it comes to planning a private event, one of the vital steps is choosing the right venue. Well, planning a private party or event can be a daunting task, especially if your apartment is not spacious enough to serve as your party venue. And, also there is a lot of other things to consider, from deciding the date for creating the guest list. If that’s the case with you, the best option is to turn to a private event space for assistance. The private event venue also offers professional catering services and can free you from additional responsibilities. You will get all the helpful resources that can help your party a grand success.
Once you have found a private event space, make sure it has all the services and accommodations that you need. Consider using the below-mentioned tips and make the most of your private event.
WRITE DOWN THE DETAILS
It’s good to contact the private event venue at least a few weeks beforehand in order to secure an event date in their schedule. If they are ready to host you, meet the event planner or owner in person as soon as possible. Take a few moments to get a clarity on exactly what type of event you are planning and what you expect to gain from it. The initial meeting is quite important, as you can discuss the must-haves of your private event and your expectations with the event planner or the owner.
DETERMINE ITS CONDITION
It’s good to visit the facility in advance in order to determine the condition of the private event space. Although you can browse the private event space through online images, visiting it personally can help you ensure that it’s updated and in tip-top condition.
PLAN YOUR BUDGET
When you are planning a private event you should know what you are getting out of the payments. So, don’t forget to ask about the flat rate for the date and duration of the event. Check whether or not the price of other amenities such as parking space, water, chairs, audio, and visual equipment is included or excluded in the total payment. Also, ask about the cancellation policies. Keeping these expenses in mind, you can plan your budget accordingly.
CREATE A MENU
If the private event space offers you the catering services, work with them in order to arrange the menu you want for your party. It’s good to be clear about your likes and dislikes, and the number of courses you want them to serve. If you want to include beverages and desserts on the menu, let them know in advance. If you find that the provisions of the private event space don’t meet your requirements, you can hire a mobile bar specialist to cater your guests with different flavors of drinks.
Consider the above-mentioned points carefully and with a thorough research and little creativity you can make your private event more enjoyable and memorable.